WEDDING FAQs
Do You Hold Two Weddings At Once?
No. We guarantee you will have exclusive use of the entire venue during your time with us, as we only host one wedding at a time.
Can I Reserve A Date?
Absolutely. We can hold tentative bookings for 14 days without requiring any payment. This is intended to allow you to secure a date while giving you time to confirm that it is the right choice for you, without the risk of losing any money if you change your mind.
How Do I Confirm A Booking?
A booking is confirmed once you have paid your initial booking fee of $1,000. A further $1,000 booking fee is required 6 months prior to your wedding. If your wedding date is within 6 months, we require the $2,000 up front.
Are There Any Hidden Costs?
No. Our pricing for sit down style receptions is all inclusive (inc. house beverages, table decorations, use of the chapel or garden ceremony areas, etc.). The pricing for cocktail receptions does not include beverages.
How Many Guests Can We Have?
We can accommodate up to 150 for a sit down or cocktail style reception. Minimum numbers vary depending upon the time of the week.
Does The Price Per Person Change For Different Numbers Of Guests?
No. We prefer not to make things complicated. Our prices per person are the same regardless of the number of guests you have.
Can We Use Our Own Caterers?
Yes – You have the option to hire our venue and provide your own external caterers. So please call to inquire if you would like to discuss this option.
Can We Taste The Food?
We conduct two Tasting Nights each year, usually in February and August. Brides and grooms who have booked with us will be invited to the closest night before their wedding. The cost is $80 per person for a minimum of four people and includes canapes upon arrival followed by a three course meal. House beverages are included.
What House Beverages Are Included?
We provide an extensive range! It includes a full variety of soft drinks and juices, as well as iced water and tea & coffee. The beers are Carlton Draught, Pure Blonde, VB and Cascade Light. The wines include Sparkling Brut, Moscato, Chardonnay, Semillon Sauvignon Blanc, Cabernet Merlot and Shiraz Cabernet. Five Seeds Crisp Apple Cider is also now included for all weddings, free of charge.
When Do We Plan The Details?
We conduct meetings that we call Finals Appointments approximately 6 weeks prior to your wedding (usually on a Thursday night). We will call you approximately 8 weeks prior to your wedding day to schedule this meeting. We will then send you a confirmation email outlining the date and time and what we need to know during your finals appointment. During the finals appointment we will discuss everything relating to your wedding reception – from the names of your bridal party, celebrant and entertainment through to the menu, the centrepieces and the colour scheme you are having.
Can We Rehearse Our Ceremony?
Yes. Rehearsals can be conducted anytime we are open. We allow 1 hour for your rehearsal, and there is no charge. We are open late most Thursday evenings to facilitate rehearsals.
When Do You Need Our Final Numbers?
Final numbers for your wedding reception need to be confirmed when your invoice is due, which will be the Friday of the week before your reception. We will also require your seating plans and guest list at this time. If your numbers drop after this time, there is no refund.
When Do We Pay?
Your final payment is due at least 7 days prior to your wedding reception (i.e. the Friday of the week before your wedding), unless you are paying by bank or personal cheque in which case it needs to be made 10 days prior to your wedding. The easiest way to make your final payment is direct transfer into our account and we can provide these details to you.
Do You Provide A Master Of Ceremonies?
Yes! An MC is available as part of your package at Chateau Wyuna. This is usually your wedding coordinator. Alternatively, you are welcome to provide your own MC and we will assist them as much as possible.
Do You Charge Less For Children?
There are a number of different children’s options available for your traditional sit-down reception. These include the following:
• Teenagers are charged at $8 less than the adult rate and are given an adult meal less the alcohol.
• Children are charged $25 for a children’s meal.
• Babies/toddlers aged 2-3 years are charged $10.
• There is no charge for children under the age of 2 years, however we do not provide catering for them.
Should you be having a cocktail wedding, teenagers are charged the same as adults and children are charged $19.
Can You Cater For Special Dietary Requirements?
Absolutely – although we do ask that special dietary requirements be provided to us in advance to give us an idea of what to expect, and we do charge $10 per person making the request. Please note however that should any food allergy be of an anaphylaxis nature we cannot guarantee our food will be entirely free of the contaminant. As a result, we will not provide food to anyone who has a life threatening food allergy.
Do You Provide Sparkling Wine?
Yes. Sparkling wine is available upon request throughout your entire reception (inc. predinners), not just at toast time.
Can You Provide Spirits?
Should you wish spirits to be served during your wedding, we have a number of options:
• Option 1 – Your guests can purchase spirits from our cash bar throughout the night.
• Option 2 – You can place a limited bar tab over the bar for the purchase of spirits throughout the night.
• Option 3 – You can run a tab purely for yourselves and your bridal party/parents to have spirits available to them only.
Who Provides The Table Menus?
We provide personalised menus for each guest for traditional sit-down receptions, as well as a beverage menu on each table. The inside cover includes an interesting history of the venue.
Can I Choose My Own Centrepieces?
We have a range of centrepiece options for you to select from, all of which are included for no extra charge. These include candelabras and different types of vases with accompaniments such as round mirror bases, candles in glass votive holders and table runners.
Do Chair Covers Cost Extra?
Yes – but not much! Our Gold Tiffany Chiavari Chairs with Latte Fabric Cushions are proving to be very popular on their own. However, white or black chair covers with your choice of coloured sash (satin or organza) can be arranged for only $10 per chair. Alternatively, chair sashes on their own and table runners cost $5 each.
Do You Have A Wishing Well?
Yes, we have a wishing well at Chateau Wyuna which can be placed on the present table for your guests to contribute to. There is no charge to use it.
Do You Charge For Cutting Up The Wedding Cake?
No, we do not charge what some venues call ‘cakeage’. We suggest we cut up your cake (keeping any part you ask us not to touch!) and serve it on platters during tea & coffee service.
Can We Extend Our Reception?
Of course. There are 2 ways you can have an extension for your wedding reception.
• The first is to open a cash bar for your guests to purchase beverages immediately after your ceremony for up to one hour (alternatively, you can fund these beverages for your guests by paying a prepaid tab). A $100 surcharge is applicable. Your normal canapés and beverage service will follow.
• The second option is to extend the end of your reception @ $10 per half hour per guest. This charge includes both beverage and service staff.
Both of these options need to be advised prior to your event.
What Happens If It Rains?
Our chapel is always available for your ceremony should you select a garden location and it becomes unavailable due to the weather. In some circumstances (esp. for large weddings) the Treetop Room may also be used. The bridal retreat is an ideal location for photos if the weather is such that you just cannot be outside. Note that we have lots of white umbrellas!
Do You Charge For Working Guests?
Most weddings will have a number of ‘working guests’ attending their wedding (eg. DJ’s, band, photographer or videographer). Most of these suppliers will require a meal to be served during the reception paid by yourselves. The meals cost $50 for the same meal your guests receive. The meals are served in a separate part of the reception room, so you do not need to worry about allocating seats for these guests. They will be provided only non-alcoholic drinks.
Do You Have Disabled Access?
Yes. All of our reception areas (inc. the chapel) are accessible to those who use walking frames or wheelchairs. Suitable toilet facilities are also available.
Can You Arrange Accommodation For Us And Our Guests?
Yes. There are several options located nearby, including a motel immediately next door within easy walking distance – ideal if you have interstate or overseas guests. If necessary, we would be pleased to discuss your requirements further.
